La Verne

City of

Enterprise System Catalog (SB272)

Enterprise System Catalog
Senate Bill 272 - California Public Records Act

Approved on October 11, 2015, adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.

Enterprise System

A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

  • A multi-departmental system or systems that contain information collected about the public.
  • A system tat serves as an original source of data within an agency.

An Enterprise system does not include any of the following:

  • Information Technology security systems, including firewalls and other cybersecurity systems.
  • Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, water, or sewer functions.
  • System related to 911 dispatch and operation or emergency services.
  • Systems that would be restricted from disclosure by section 6254.19.
  • The specific records that the Information Technology System collects, stores, exchanges or analyzes.

Requirements

  1. Create a catalog of Enterprise Systems containing:
    • Control system vendor
    • Current system product
    • System's purpose
    • A description ofcategories or types of data
    • The department that is the prime custodian of the data
    • The frequency that system data is collected
    • The frequency that system data is updated
  2. To make the catalog publicly available upon request
  3. To post the catalog in a prominent location on the agency's website

Exception

In the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.

 

City of La Verne Enterprise Systems (Generated June 29, 2016)

Product Vendor Purpose Data Category Custodian Collection
Frequency		 Update
Frequency
 ArcGIS  Environmental Systems
 Research Institute (ESRI)		  Mapping Platform  Geographic
 Information Systems		  Public Works   Daily  Daily
 Exchange   Microsoft  Email System   Email System   Information Technology  Daily  Daily
 Firehouse  Xerox  RMS System  Public Safety  Fire  Daily  Daily
 FleetFocus  AssetWorks  Fleet Management and 
 Fuel Tracking		  Asset Management  Public Works  Daily  Daily
 Geoviewer  Nobel Systems  Property and Ownership Search  Other  Nobel Systems  As Needed  As Needed
 HDL Sales  HDL Companies  Sales Tax Information  Other  Finance  As Needed  As Needed 
 iWorq  iWorq Systems Inc.  Citizen Trouble Tickets and
 Work Order Tracking		  Other  Public Works  Daily   Daily
 Joomla  Joomla  Content Management Software
 for Website		  Web Site  Information Technology  Daily   Daily
 Laserfiche  Laserfiche  Document Management System  Document Management  City Clerk  Daily  Daily
 Naviline  Sungard  Enterprise Resource Planning  System  Other  Multiple  Daily  Daily
 Office  Microsoft  Document Creation  Other  Multiple  Daily  Daily
 Rectrac  Vermont Systems Inc.  (VSI)  Facility Rental and
 Class Registration		  Recreation Software  Community Services  Daily  Daily
 Shoretel  Shoretel  Enterprise Telephony System  Other  Information Technology  Daily  Daily
 Spillman  Spillman Technologies Inc.  CAD/RMS System  Public Safety  Police  Daily  Daily
 SQL   Microsoft  Database System  Other  Information  Technology  Daily  Daily
 VMWare  VMWare Inc.  Virtual Servers and Tools  Other  Information Technology Daily   Daily 

Download PDF Version:  pdf La Verne Enterprise System Catalog (SB272) (22 KB)