Enterprise System Catalog (SB272)
Enterprise System Catalog
Senate Bill 272 - California Public Records Act
Approved on October 11, 2015, adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.
Enterprise System
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:
- A multi-departmental system or systems that contain information collected about the public.
- A system tat serves as an original source of data within an agency.
An Enterprise system does not include any of the following:
- Information Technology security systems, including firewalls and other cybersecurity systems.
- Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
- Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, water, or sewer functions.
- System related to 911 dispatch and operation or emergency services.
- Systems that would be restricted from disclosure by section 6254.19.
- The specific records that the Information Technology System collects, stores, exchanges or analyzes.
Requirements
- Create a catalog of Enterprise Systems containing:
- Control system vendor
- Current system product
- System's purpose
- A description ofcategories or types of data
- The department that is the prime custodian of the data
- The frequency that system data is collected
- The frequency that system data is updated
- To make the catalog publicly available upon request
- To post the catalog in a prominent location on the agency's website
Exception
In the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.
City of La Verne Enterprise Systems (Generated June 29, 2016)
Download PDF Version:
pdf
La Verne Enterprise System Catalog (SB272)
(22 KB)
Product
Vendor
Purpose
Data Category
Custodian
Collection
FrequencyUpdate
Frequency
ArcGIS
Environmental Systems
Research Institute (ESRI) Mapping Platform
Geographic
Information Systems Public Works
Daily
Daily
Exchange
Microsoft
Email System
Email System
Information Technology
Daily
Daily
Firehouse
Xerox
RMS System
Public Safety
Fire
Daily
Daily
FleetFocus
AssetWorks
Fleet Management and
Fuel Tracking Asset Management
Public Works
Daily
Daily
Geoviewer
Nobel Systems
Property and Ownership Search
Other
Nobel Systems
As Needed
As Needed
HDL Sales
HDL Companies
Sales Tax Information
Other
Finance
As Needed
As Needed
iWorq
iWorq Systems Inc.
Citizen Trouble Tickets and
Work Order Tracking Other
Public Works
Daily
Daily
Joomla
Joomla
Content Management Software
for Website Web Site
Information Technology
Daily
Daily
Laserfiche
Laserfiche
Document Management System
Document Management
City Clerk
Daily
Daily
Naviline
Sungard
Enterprise Resource Planning System
Other
Multiple
Daily
Daily
Office
Microsoft
Document Creation
Other
Multiple
Daily
Daily
Rectrac
Vermont Systems Inc. (VSI)
Facility Rental and
Class Registration Recreation Software
Community Services
Daily
Daily
Shoretel
Shoretel
Enterprise Telephony System
Other
Information Technology
Daily
Daily
Spillman
Spillman Technologies Inc.
CAD/RMS System
Public Safety
Police
Daily
Daily
SQL
Microsoft
Database System
Other
Information Technology
Daily
Daily
VMWare
VMWare Inc.
Virtual Servers and Tools
Other
Information Technology
Daily
Daily